• Executive Assistant

    Requisition ID 2018-25321
    Job Family PL-Krakow
  • Posting Description

    Executive Assistant

    • Proactively manage email where agreed. Flag emails requiring action, categorise, respond to some emails / delegate to key team members where appropriate and to the extent agreed with each member of the Global Leadership team.
      • Proactively manage diaries.  Work with other meeting organisers to manage clashes, plan travel and preparation time, and anticipate travel requirements.
      • Prepare for meetings – take initiative to print off (or prepare for viewing on iPad) meeting papers/agendas, drawing attention early to any actions/preparation required.
      • Plan and organise travel arrangements, including any visa applications, itineraries and route maps.
      • Submit and manage expenses and Amex logs accurately and within the firm’s guidelines.
      • Manage incoming phone calls and other attempts to make contact (eg emails, voice messages, Lync messages, face to face and texts) passing detailed messages on effectively and efficiently.
      • Organise internal and external meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required.  Attend as required and document and maintain action logs.
      • Keep up to date with internal news, project updates and developments, ensuring action is taken where appropriate, and the Leadership team are alerted to any action required by them.
      • Proactively set up annual performance reviews for direct reports of those you support, as well as more regular 1-1s at agreed frequencies.
      • Any ad hoc duties, requests and initiatives to ensure those supported can work efficiently.  


      Requirements

      • PA experience at a senior level, within a medium to large professional services firm -2 or 3 years of experience on similar position
      • Fully proficient with standard technology - Microsoft Outlook, Word, Excel, PowerPoint, Internet Explorer
      • Strong client service skills
      • Excellent planning and organisational skills, prioritises work well and uses initiative to stay ahead of deadlines
      • Strong communication skills - both written and verbal and with all levels of seniority
      • Ability to multi task and respond to changing priorities
      • Hard working, conscientious, accurate attention to detail and timely delivery of work
      • Live our values through being flexible, approachable, helpful and supportive of colleagues
      • A “can-do” attitude, positive approach to change, a mind-set of process improvement and willingness to learn new skills
      • Reliable, trustworthy and maintains confidentiality
      • Ability to work under own initiative and through others
    •  Spotless record & strong ethos


      We offer:

      • A promising career path and individual development plan
      • A large number of career opportunities in different business areas
      • Cooperation with young, energetic and craving for knowledge colleagues just like you
      • The opportunity to build strong and meaningful relationships with clients and influence their business
      • The best medical cover on the market with free dental care
      • Generous and competitive benefits package (multisport cards, insurance, vouchers – find out what else is waiting for you!)
      • Offices in close proximity to Krakow’s city centre
      • The chance to participate in social events and charity actions



    Please attach CV in English only.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Join our Talent Community to stay informed about Aon opportunities.