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Executive Assistant

Executive Assistant

Requisition ID 
2437377
Job Locations 
PL-Krakow
Job Family 
Business Services

Responsibilities

Responsibilities

  • Plan and organise travel arrangements,
  • Submit and manage expenses and corporate card logs accurately and within the fi
  • Proactively manage email where agreed. Flag emails requiring action, categorise, respond to some emails / delegate to key team members where appropriate and to the extent agreed with each member of the Global Leadership team.
  • Proactively manage diaries.  Work with other meeting organisers to manage clashes, plan travel and preparation time, and anticipate travel requirements.
  • Prepare for meetings –drawing attention early to any actions/preparation required.
  • Organise internal and external meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required.  Attend as required and document and maintain action logs.
  • Keep up to date with internal news, project updates and developments, ensuring action is taken where appropriate, and the Leadership team are alerted to any action required by them.
  • Creation of monthly project status, resource, pipeline and operational metric Ensure standard processes and procedures are followed in accordance with the Aon Hewitt TRP Technology governance model
  • Adhoc project support for Global initiatives
  • Any ad hoc duties, requests and initiatives to ensure those supported can work efficiently.  



Requirements

  • Degree education with fluent English language skills
  • PA / Secretarial qualifications (nice to have)
  • PA experience at a senior level preferred
  • Fully proficient with standard technology - Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Internet Explorer and Lync.
  • Strong client service skills
  • Excellent planning and organisational skills, prioritises work well and uses initiative to stay ahead of deadlines
  • Strong communication skills - both written and verbal and with all levels of seniority
  • Ability to multi task and respond to changing priorities
  • Hard working, conscientious, accurate attention to detail and timely delivery of work
  • Live our values through being flexible, approachable, helpful and supportive of colleagues
  • A “can-do” attitude, positive approach to change, a mind-set of process improvement and willingness to learn new skills
  • Reliable, trustworthy and maintains confidentiality
  • Ability to work under own initiative and through others



We offer:

  • A promising career path and individual development plan
  • A large number of career opportunities in different business areas
  • Cooperation with young, energetic and craving for knowledge colleagues just like you
  • The opportunity to build strong and meaningful relationships with clients and influence their business
  • The best medical cover on the market with free dental care
  • Generous and competitive benefits package (multisport cards, insurance, vouchers – find out what else is waiting for you!)
  • Offices in close proximity to Krakow’s city centre
  • The chance to participate in social events and charity actions

 

 
Please attach CV in English only.

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